Description

Overview

PCA&D is a private, independent college of art and design with just over 250 students. The College is distinguished by its interactive classes, deeply focused one-on-one attention to students, and the strong and exceptional engagement of faculty.  PCA&D has an embedded culture of creative exploration, and interdisciplinary learning opportunities within its core mission. The College values diversity and has a growing record of academic achievement with first-generation students, students of color, LGBTQIA+ students, and other underrepresented students. PCA&D values diversity and inclusion in all aspects of the college community and invites candidates who through their administration and professional leadership will contribute to our shared commitment to a diverse and inclusive academic art and design community. 

 
General Summary
Reporting to the Controller, The Bursar / Accountant provides general support of the controller. The Bursar/Accountant  is responsible for all activities associated with the student receivable system, including billing, collections, write-offs, account reconciliations, payment counseling, payment deposits, and credit card processing.  The Bursar/ Accountant is the primary user of the student receivables system – including on-line access for students,  and works with IT to maintain good financial records and support all system migration, upgrades and testing. The Bursar also works with the Accounts Payable / Disbursements Coordinator to establish good cross training and controls for all financial functions. 

Primary Responsibilities:

Coordinates Student Billing

      Primarily responsible for the Student Receivable module of the student information system (currently Power Campus) including on-line access for students.

      Serves as the main contact for all student and parent billing inquiries.

      Provides guidance on College and Bursar policies and procedures to families, students, and staff as needed.  

      Prepares accurate billing for students and maintains on-line access for students 

      Administers tuition payment plans.

      Maintains and controls all College payments and deposits including cash, checks, credit cards, and online payments. 

      Prepares and completes the federal 1098T tax forms and ensures timely submission of the reports to the IRS. 

      Maintains a regular system of collections for all student receivables.

      Coordinates with other College staff to share information involving Student retention

      Regularly reports to senior staff on the status of Student Receivables.

      Coordinates with IT for all system implementations, upgrades and testing for the student receivable system.

Establishes and Monitors Asset Controls

      Reconciles all receivables on a regular basis.

      Establishes and monitors cash controls for all areas receiving payments.

      Works with the Accounts Payable / Disbursements Coordinator to complete bank reconciliations.

      Works with the Director of Financial Aid to post and reconcile all financial aid awards to student tuition accounts.

      Prepare monthly reconciliation of bank accounts 

Financial Functions Cross-Training

      Coordinates the training of the Accounts Payable / Disbursements Coordinator in Bursar functions in order to both respond to inquiries and maintain processes in the Bursar’s absence.

      Trains on the College payroll system 

      Trains on and supports the accounts payable and General Ledger systems 

Administrative Duties

      Orders and maintains general office supplies.

      Maintains copy machines, fax machines and postage machines for staff and faculty use.

      Maintains and controls Petty Cash.

      Coordinates student and employee parking according to the agreement with the Lancaster Parking Authority. 

      Designs and produces reports as requested.

      Issues monthly budget reports to the Directors.

Requirements

Knowledge and Skill Requirements
      An Associate degree in Accounting or equivalent experience is required; bachelor’s degree preferred.
      A minimum of 1-2 years experience with accounting and billing practices.  
      Excellent communication and customer service skills. The ability and willingness to work in a collegial manner with students, faculty, staff, and vendors is essential.  
      Demonstrated ability to identify problems and recommend solutions.
      Strong knowledge of Microsoft Office, Google Suites, and related databases is required.
      Working knowledge of Ellucian Power Campus is a plus.